Human Resources Associate

Location: Portland, OR (hybrid)
Supervisor: Human Resources Manager
Employee Classification: Non-Exempt (Hourly), Full-Time
Hours: Full-Time, 40 hours per week
Compensation: $22.00/hour

Primary Function:

The Human Resources Associate plays a crucial support role within the HR department, assisting the HR Manager with a variety of administrative and operational tasks. This position is responsible for contributing to the day-to-day operations of HR functions, including recruitment support, employee onboarding and offboarding, payroll, personnel record management, benefits administration, and general HR inquiries. The HR Associate is an excellent entry-level opportunity for those looking to build a career in human resources.

Essential Functions:

• Administrative Support:
  • Provide administrative support to the HR Manager in all HR-related activities.
  • Assist with the preparation and processing of HR documents, including employment contracts, offer letters, and new hire paperwork.
  • Maintain and update employee records, ensuring data accuracy and confidentiality.
• Recruitment & Onboarding:
  • Assist with job postings, candidate sourcing, and resume screening.
  • Schedule interviews and coordinate communication with candidates throughout the recruitment process.
  • Assist in the onboarding process by preparing materials, setting up orientation sessions, and collecting necessary documentation.
• Employee Relations & Organizational Culture:
  • Serve as a point of contact for employee inquiries regarding HR policies, benefits, and other HR-related matters.
  • Support employee engagement initiatives by assisting with event planning, employee recognition programs, and internal communications.
  • Help organize and maintain the HR department’s calendar, scheduling meetings, and training sessions as needed.
• Benefits Administration:
  • Assist with the administration of employee benefits programs, including enrollment, changes, and general inquiries.
  • Help coordinate the annual benefits open enrollment process, ensuring all employees are informed and enrolled on time.
  • Assist with the preparation and distribution of benefits-related materials and communications.
• Compliance & Record Keeping:
  • Ensure that all HR files and records are organized, up-to-date, and comply with legal and company standards.
  • Assist with the preparation of reports and documentation for audits, compliance checks, and internal reviews.
  • Support the HR Manager in maintaining compliance with federal, state, and local labor laws.
• Payroll Support:
  • Prepare bi-weekly payroll, to be reviewed by the HR Manager and Controller.
  • Assist with collecting and verifying timekeeping information for payroll processing.
  • Help resolve payroll-related inquiries from employees, directing complex issues to the HR Manager.
• Training & Development:
  • Assist in organizing training sessions, workshops, and employee development programs.
  • Help maintain training records and track employee participation in development activities.

Minimum Qualifications:

• Preferred: 1 year or more of HR experience related to the functions listed above
• Preferred: Bachelor’s degree or professional certification in Human Resources, Business Administration, or related field
• Knowledge of HR practices, labor laws, and employment regulations
• Exceptional interpersonal and communication skills, with the ability to build relationships at all levels of the organization
• Strong organizational skills and attention to detail
• Ability to handle sensitive and confidential information with discretion
• Familiarity with diversity, equity, access, and inclusion (DEAI) principles, and anti-racism and anti-oppression practices
• Familiarity with and ability to use systems thinking
• Ability to work with Mac OS & Google Workspace

Equipment Operated: Standard office equipment, including computers, fax machines, copiers, printers, telephones, etc. 

Work Environment: When working from a PMHW office, the position is in a well-lit office environment. Varied activities including sitting, standing, walking, reaching, bending, and lifting.

Mental and Physical Requirements: Involves sitting approximately 90 percent of the day, walking or standing the remainder. Ability to tolerate mental and emotional distress as an anticipated aspect of the position. May require working under stressful conditions. 

Portland Mental Health & Wellness offers a competitive benefits package for full-time employees that includes:

• Paid Vacation Time (80 hours per year to start)
• Paid Health Leave (40 hours per year)
• Paid Floating Holiday Hours (80 hours per year)
• Medical and Vision Insurance – Kaiser Permanente of the Northwest (choice of three plans)
• Dental Insurance
• Employer Paid Life and AD&D Insurance
• Voluntary Additional Life and AD&D Insurance
• Voluntary Short Term Disability Insurance
• Voluntary Critical Illness Insurance
• Voluntary Accident Insurance
• Flexible Spending Account, Health Care
• Flexible Spending Account, Dependent Care
• Commuter Benefit – Choice of TriMet Pass or Limited Parking Reimbursement
• 401K Retirement Plan – Up to 4% Company Match Once Eligible
• Annual Continuing Education Allowance of $500
• Discounted Enrollment with Student Loan Tutor
• 10% Discount on Vitamins & Supplements Through Fullscript
• Limited Access to Columbia Sportswear Employee Store
• Discount at VioletSuitesPDX Boutique Hotel
• OnPoint Community Credit Union Group Banking Benefits

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This description is intended to provide only the basic guidelines for meeting job requirements. Responsibilities, knowledge, skills, abilities, and working conditions may change as the practice’s needs evolve. Regular and predictable attendance is an essential function of every job.

The requirements described above are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. By signing below, you acknowledge that you are able to perform the Essential Functions of this job, with or without accommodation. If an accommodation is needed, you acknowledge that you have an opportunity to discuss this with Human Resources.